How to present documents, presentations or spreadsheets in your Google Meet calls

With the presentation of the Google IO 2021, Google has unveiled what they call "the next big step", referring directly to the collaborative work and productivity in work teams through their ecosystem Workspace.

Specifically Documents (Google Docs), Presentations (Google Slides) and Spreadsheet (Google Sheets), will receive large news and functionalities designed primarily to offer a more integrated and interactive experience when combined with Google Meet (messaging and calling application, formerly Hangouts).

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Docs, Presentations, and Sheets Presentations via Google Meet

In this way, the "Smart canvas" presented by Google will have new functionality "Present at meeting" and that will be located in the upper right part, right next to the button "Share".

Document Presentations Presentations and Spreadsheets via Google Meet

What's new in Google IO 2021 regarding Google Meet

The purpose of this novelty is to list the meetings that are scheduled in the calendar and that, by means of a predetermined or personalized code, are entered manually to display content in a Google Meet call on the web directly from the document, sheet or slide where you are already working with your team.

In this way, it will be possible integrate multiple people into the project and collaborate in real time without missing a beat. These video transmissions will be located on the right side of the screen, in a sidebar to avoid any distraction.

If you want to send some documents, presentations or spreadsheets in your Google Meet calls you must make the call from a computer with Chrome browser, these are the steps to follow:

  • Start a meeting on Google Meet.
  • Open the file you want to view on the screen.
  • Click on "Present at a meeting" located in the top menu represented by a loading icon.
  • Select the meeting call or code / link (in case you are invited).
  • Choose the file preview or full screen to confirm.
  • When you return to the call, you will have the presentation visible to all the members of the meeting.

Google I / O 2021: 12 updates to the “smart canvas”

Precisely, during the I / O 2021 event, Google emphasized that they will be arriving soon 12 updates for the smart canvas, among which the “@ - mentions” functionality stood out, where in addition to showing contact information, location and title (something that is currently in Workspace), it will also show a list of recommended people, files and meetings.

In this way, it will be possible to generate "Smart chips" that serve as a "preview" of documents without the need to switch between tabs or contexts. This novelty will be available in the coming months.


Another feature that will be integrated is introduce a timeless format that will allow "to remove the boundaries of a page to create a surface that expands to whatever device or screen you are using."

In this way, the interface will be more adaptable to different screens, mainly for tablets, large images or detailed comments. However, when converting that document to PDF or for printing, the traditional page view will remain available at all times.

And although we know that Google Meet supports subtitles in 5 languages ​​and real-time translationWhat is new is that in the middle of this year the company will start with the possibility of translating subtitles from English to Spanish, Portuguese to French and German…, among others.

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It is still expected to know the rest of news that will be coming to Workspace and Google Meet that represent a significant change within the platforms, the way they integrate productivity and collaborative work.

If you liked this article, wait to see the 16 new features of Google I / O 2021 that will make your life easier, a practical summary of Google I / O that you should not miss, from the hand of Google itself.

More information | Google support

Related topics: Apps, Google Apps

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